This is a general message aimed at all musicians.
Lateness is an issue that needs to be addressed. A number of instances have been brought to my attention where musicians have arrived at an event late either unintentionally or due to other commitments.
If you are travelling to an event, please can you always allow extra time as standard (i.e., half an hour for every hour of travelling), to allow for things such as traffic and weather in case they delay your journey.
If you have other commitments such as teaching during the day or lessons to prepare for the following week, which are likely to affect your arrival time, please arrange this with me at the point of enquiry, not subsequent to the point of contract. I fully understand musicians have other commitments, and this is fine, but it is your responsibility to ensure that you arrange these around your contractual agreements well in advance so that you are not compromising other people on the day of an event.
The arrival time is stated in your contract agreement and therefore needs to be respected.
The only thing was to highlight that their arrival time is in their contractual agreement.
I think we were right not to deduct anything from Olly, or Alexandra; because nothing's been agreed, there are no grounds for us to do so.
However, it may be worth imposing a cumulative late fee: for instance £10 per half hour late (a full half hour fee will be deducted for every 15mn late: so if you arrive [15–44mn] after your contractual arrival time: you'll have £10 deducted; if you arrive [45–1h14] you'll have £20 deducted and so on.) If this is something you wish to do, it'll need to be "advertised" in a separate email as an update to the usual terms and conditions of the contracts, with an exact date from which it will take effect.
I'll start thinking about the exact fee structure, and prepping all the new T&Cs and an email for "advertising it" to all musicians. And only putting this in place when these "I've got something else I'd rather do" latenesses occur a third time.
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